Job Description

Job Summary:

The Events Specialist role involves planning and executing exclusive member-only events, social gatherings, and networking opportunities that reflect the club’s values and enhance member satisfaction. Additionally, this role is responsible for creating exceptional experiences at selected events hosted at JYC, including corporate meetings and high-profile collaborations.

This position requires a dynamic professional who can manage end-to-end event logistics, foster strong stakeholder relationships, and deliver seamless, memorable events. The ideal candidate should possess creativity, strong organizational skills, and a passion for building meaningful connections among members.

Key Responsibilities:

Member-Centric Event Planning

• Design and implement a calendar of exclusive member-only events, including social gatherings, business networking receptions, workshops, and family-oriented events.

• Develop event concepts that align with the club’s mission and cater to member interests.

• Ensure events promote networking, camaraderie, and a sense of belonging.

Event Strategy & Planning

• Develop comprehensive event strategies aligned with organizational objectives.

• Create detailed event plans, including timelines, budgets, and KPIs.

• Innovate event concepts to enhance attendee engagement and brand visibility.

Vendor & Partner Management

• Identify, negotiate, and manage relationships with vendors, suppliers, and partners.

• Ensure timely execution of contracts and service delivery.

• Maintain a vetted network of reliable vendors for diverse event needs.

Budget & Financial Oversight

• Prepare quotations for external events and manage event budgets with precision.

• Optimize cost efficiency without compromising quality.

• Maintain professionalism and composure under pressure.

Post-Event Analysis

• Conduct evaluations to measure success against objectives.

• Gather feedback from attendees and stakeholders.

Compliance & Risk Management

• Ensure adherence to legal, health, and safety regulations.

• Secure necessary permits, licenses, and insurance coverage.

• Implement sustainability practices where possible.

Qualifications:

• Education: Bachelor’s degree in Event Management, Hospitality, Business Administration, or related field.

• Experience: 3–5 years in event planning or coordination, with proven success in managing high-profile events.

• Technical Skills: Proficiency in event management software, CRM tools, and Microsoft Office Suite.

Core Competencies

• Exceptional organizational and project management skills.

• Strong negotiation and relationship-building abilities.

• Creative thinker with a keen eye for detail.

• Ability to thrive in fast-paced environments and manage multiple priorities.

• Proactive, resourceful, and solution oriented.

• Flexible to work evenings, weekends, and travel as required.

• Passionate about delivering outstanding event experiences.

• Positive attitude and collaborative spirit.

About Sela

Founded in 1997 as Saudi Arabia’s first FIFA-recognised player representation company, Sela has grown to be a leading organisation specialising in the sport, entertainment, culture, leisure and hospitality industries. Across these sectors, the company conceives and delivers spectacular experiences and creates iconic destinations that millions of people enjoy each year. For more than 25 years, Sela has been proud to partner with some of the world’s best- known brands to offer event management services and curate experiential moments that build engagement and connect with audiences. Within the sports marketing and commercial arena, Sela negotiated sponsorship deals for the majority of top-class Saudi Arabian football clubs and led the commercial and operational arm of the Saudi Premier League. The company has since expanded and has worked with major sports properties, including Formula E, SuperCoppa, Supercopa de España, World Wrestling Entertainment, World Boxing Super Series, and the World Chess Championships. As the company accelerates its growth and international expansion plans, Sela’s team of dedicated experts provide end-to-end solutions, from master planning to engineering; concept development, audio, video, visualisation; research and patenting; and creating and monetising a brands and IPs. The company has built and put together stunning destinations and events with highly experienced professionals who handle all aspects of operations and management to make the visitor experience unforgettable. Sela’s experiences have welcomed more than 40 million visitors. Its experiential excellence includes Jeddah Superdome – the world’s largest geodesic dome; Boulevard Riyadh City – the biggest entertainment hub in Saudi Arabia; Boulevard World – with its 10 global zones; as well as Via Riyadh, the city's newest luxury multipurpose venue and the stunning Jeddah Yacht Club and Marina.